Preloader Close

How to Organize Important Documents at Home Before Moving Within OC

Are you stressing about the upcoming move and wondering how to organize important documents at home before losing some crucial papers? Just sit back and relax and check out this article. Here you’ll find information about every step of the process. We will go through all the things you have to be careful of if you want to keep the paperwork in good condition and in the appropriate place. Good organization of paperwork is the basis of every successful relocation, so you wouldn’t want to mess that one up.

What Is the Best Way to Organize Important Documents?

Depending on personal needs and preferences, people find different ways and methods to do this. Sometimes they work from home and have separate rooms for all the confidential records. Other times they just put everything in one drawer without any sorting. They can also leave papyrology all around the place. However, in the time of need, they won’t be able to find a specific paper, which can lead to many problems.

Try not to be that unorganized person. That’s why organizing important documents before relocation to one of the best places to live in Orange County, CA is a perfect way to start a new chapter in your life without any moving stress.

What Is the Best Way to Organize Paperwork at Home?

One of the best ways to organize your paperwork is to start with mail and utilities. You can skip to other important pieces later, but mail is something that usually takes the most of your storage place. That’s why you have to decide if everything you have stored is important or not. Try keeping mail separately from birth certificates, passports, and other important papyrology that you don’t frequently use because it will be easier to sort through it.

One of the best ways on how to organize important documents at home is to start with mail
Wonder how to organize documents? Start with your mail

How Do I Keep Important Documents at Home?

Firstly, you have to decide if everything is worth keeping (we’ll discuss this step further in the article). Then you have to figure out how much documentation you have in stock and will you have enough space to keep them when you move to one of the best cities in Orange County. If you have too much paperwork, you might need to use separate storage space, so ensure that the garage at your new house is suitable.

Keep in mind that dark and moist places can harm a delicate paper surface, so spaces like most garages aren’t very suitable for keeping papyrology. Another inconvenient factor is the sun – if it’s too bright outside, and you keep any paper directly under the sunlight, color from its surface can easily fade out – leaving you with just a useless piece of paper. Don’t let this happen. Carefully think through the whole process of storing and find a suitable location. If your new home doesn’t have a suitable place renting a storage unit could also be an option. Just ensure you still keep the most important files by your side no matter why.

Make an Online Account Where You Can Upload Your Files

One of the cool and modern moving hacks (if you want to prevent potential inconveniences and move efficiently without worrying about losing something vital) is to store your files online. SmartVault is one of the websites that provide you a starter storage kit. It costs $16, and you can add that cost to your monthly expenses checklist.

However, if you are on a tight budget, you can also find some free options. Use these if you feel comfortable uploading your files that don’t require extra protection. Online storage is one of the best ways to protect your papyrology. After all, environmental factors can’t harm them online.

Girl finding out how to organize important documents at home online
Where to store important documents? You can store them online as well and save a lot of space

Reorganize Your Records and Declutter

Before choosing a preferable storing method, you’ll have to reorganize everything and decide what you will keep and what you can get rid of. For example, this might be a convenient moment to reorganize old mail that’s piled up in the corner of your room – you know, the one that you refuse to face going through for months.

It might be a good idea to do this before you start packing and handling other responsibilities from your to-do list. This way, you’ll find some important papers that you’re going to need for your relocation, such as those needed for rental applications, house ownership contracts, insurance, and so on. If you find some pieces that are out of date and think you won’t need them in the future under any circumstances, get rid of them.

Think about the environment while you are doing this and find places where you can recycle paper around your neighborhood. Since you are already recycling, make sure to grab other plastic and paper materials left at your house – for example, plastic cups and paper plates left from your moving away party.

Separate Every Important File From Less Significant Papers

The first step in this organization process is to make two piles – one with significant pieces and the other with less significant ones. This selection will help you get a wider picture of the number of papers you’ll have to sort out. For example, you can keep less significant papers in a cardboard box, and you’ll have to get some quality folder where you can store important ones.

You also have to make sure that this folder is water resident and keep it in some easily accessible place near your front door. This is essential because it might help you grab them quickly if you have to leave your house in case of an emergency. There is no need to waste time looking for your passport or other significant documents when you are in a hurry. Just grab the folder, and you’ll have everything you need.

Bags with items ready for recycling
Consider recycling paperwork or any file you don’t need anymore instead of throwing it away

Sort Your Documentation By Categories

If you want to know how to keep important documents organized, you should also consider sorting things by categories. This classifying system can be completely personalized, or you can choose from some of the basic categories, including:

  • Birth or death certificates,
  • House rental or ownership contracts,
  • Health records,
  • Marriage certificates,
  • Travel info,
  • Car files,
  • Bank records,
  • Bills,
  • Warranty records.

Also, if you’re relocating with the assistance of professional movers in Orange County and want to avoid potential moving scams, keep all the necessary records close by. Furthermore, ensure your contract is clear when it comes to pricing before you sign it and put it in a folder with other papers. That’s why if you choose to hire Orange County movers from our company, there won’t be any potential threats, and we can also offer you a free quote, making your move a bit easier.

On top of that, if you found some best buy locations in Orange County and plan on purchasing real estate, you’ll definitely need ownership contracts – original and copies, so ensure you have them close to you. This is another new paper to think about. Furthermore, some significant documentation is on the list of items movers won’t move, so you won’t have any other choice than to take responsibility for them. 

You Can Use Color Scheme For Better Overview and Add a Menu

If you’re a visual type and like organizing items in colorful-coded and creative ways, you can always make a scheme for classifying different categories. For example – the red folder can be for car records, the green one for health and medical records, and so on.

Think of the first color that you associate with something and make this system personalized and, by that – the best organization system for you. You can also make different categories for other family members and ensure to have one for your dog if you’re moving with pets.

Dog sitting on moving boxes
If you are a dog owner, you have to make a folder for their records as well

Get the Right Packing Materials That Will Protect Delicate Paper

Getting suitable packing materials is one of the basic and essential parts of a successful move. Depending on your current area, you can pick some of the best local stores where you can get convenient packing materials. However, you can grab free ones if you visit some local bookstores and cafeterias as well.

You can also find plenty of cool organizational materials such as sticky notes, markers, planners, and other cool and creative pieces at Target. Some of the basic things you are going to use include:

  • Box or stackable plastic bin,
  • Filing cabinets,
  • Wall organizers,
  • Board,
  • Tray dividers,
  • Hanging clipboards.
  • Cardboard and plastic folders.

Put Records Into a Plastic Bin or Filing Cabinets and Label Them Properly

Once you separate and organize everything according to your preferences, you can put these folders in plastic bins and relocate them without any worries. Plastic bins will ensure that none of your things get wet during the process or damaged in any other way. Plastic materials are great for preventing harmful things from getting in touch with your records. Just ensure this container is close, sealed, and labeled so you and your movers know that confidential and significant information is inside.

Keep in mind that the paperwork is among the most commonly forgotten things to pack. So make sure you check every corner of your house while packing up – it is one of the crucial things when it comes to successfully organizing everything.

This short video might help you get some creative ideas on how to store important documents.

Hire Professional Movers in Orange County, CA, to Help You Move While You Learn How to Organize Important Documents at Home

Once you find enough reasons to move and decide that relocation is definitely happening, you might start feeling overwhelmed with all of the tasks and responsibilities. The relocation process and organization might take a lot of time and energy. So if you have to think through how to store important documents at home and handle other obligations, why not let professionals do their job and take care of everything else?

Our best movers in Orange County can offer you outstanding residential moving services and assist you with relocating your household inventory if you don’t know how to pack plates for moving or wonder how to pack dishes in general. If you request this service, they can also assist you with some bulky belongings from your home, for example, in case you have to move a piano. Also, while handling the essential papers, you might not have the time to learn how to pack books or even how to pack some other fragile objects. That’s where local movers in Orange County, CA, can offer you affordable packing services and save you the trouble of learning different boxing up techniques.

If you want to relocate your business, we can also offer you a convenient option – commercial moving service includes packing of your office equipment and relocating it to the desired location in the shortest possible time. Our customer service is always waiting for your call, and we’re open for questions if you have any. We can offer you a free moving quote, so don’t hesitate to contact us right away.

Get Free Quote

OC Moving Services has professional packers and movers that can help you out.